Abstracts

Abstract Acceptance 

Acceptance notices for all abstracts have been sent out from abstracts@bmes.org (be sure to check your spam or junk folders). Please log into Conference Harvester using the custom URL, user name, and password recently provided to you to confirm acceptance. 

Registration for Accepted Abstracts 

If you were selected to present your abstract or host a special session, make sure you register before advance pricing ends on September 26 for the most savings. There is only one host hotel left (The Hyatt Regency) with rooms still available as part of the BMES room block. Discounted rates for registration and hotel rooms won’t last, so make sure to book as soon as possible.  

Register at  the Advanced Rate

No Longer Accepting Abstract Submissions 

We’re looking forward to seeing you in Seattle, WA on October 11-14 for #BMES2023. The biggest reason to gather at the BMES Annual Meeting is to collaborate, share ideas, and learn from thousands of your BME peers nationwide. We want you to join us, so share your research and findings with us to help make BMES 2023 an incredible learning experience!

IMPORTANT ANNOUNCEMENT:

Please be informed that the Specialty Tracks now exclusively comprise the following tracks: Immunoengineering, Data Analysis & Deep Learning, and Social Transformation. If you choose the Specialty Track as your primary group for abstract submission but then select a track other than the three mentioned above, your abstract will be reclassified as a Late-Breaking Submission. Consequently, it will only be considered for a poster presentation during the annual meeting and will be ineligible for a refund of any kind. Kindly note that BMES is now accepting abstracts for the following tracks; Specialty Track Immunoengineering, Data Analysis & Deep Learning, and Social Transformation. Any submissions received under any other tracks between Thursday, May 11th, and Wednesday, June 7th, will automatically convert to a late-breaking abstract and be ineligible for an oral presentation or refund.

Please be sure to read the detailed submission information section below and give yourself enough time to complete the entire submission process before the deadline, as we will be unable to grant extensions due to programmatic scheduling.

There will be a  secondary abstract submission window for undergraduate and late-breaking research that will open on June 14 and close on July 24 at 3 p.m. ET. Late-breaking and Undergraduate submissions will only be eligible for a poster presentation.

I'm ready to submit an abstract!

Detailed Submission Information 

Read each section below for instructions on how to get started. Abstract selection for the BMES Annual Meeting is highly competitive. Due to this, we receive a high volume of submissions, so failure to follow instructions properly could result in disqualification and the abstract will not be considered — we don't want that happening to you!

BEFORE  YOU SUBMIT

SUBMISSION PROCESS

SUBMISSION FORMAT

SUPPLEMENTAL MATERIAL

GENERAL POLICIES

SUBMISSION FAQ'S

Before You Submit Your Specialty Track Submission

IMPORTANT ANNOUNCEMENT:

Please be informed that the Specialty Tracks now exclusively comprise the following tracks: Immunoengineering, Data Analysis & Deep Learning, and Social Transformation. If you choose the Specialty Track as your primary group for abstract submission but then select a track other than the three mentioned above, your abstract will be reclassified as a Late-Breaking Submission. Consequently, it will only be considered for a poster presentation during the annual meeting and will be ineligible for a refund of any kind. Kindly note that BMES is now accepting abstracts for the following tracks; Specialty Track Immunoengineering, Data Analysis & Deep Learning, and Social Transformation. Any submissions received under any other tracks between Thursday, May 11th, and Wednesday, June 7th, will automatically convert to a late-breaking abstract and be ineligible for an oral presentation or refund.

• In order to submit, the presenting author and the submitting author must have a BMES member or non-member account to submit an abstract.
  • You will be unable to submit an abstract if you skip this first step.
  • Please log in to verify your credentials or sign up for an account BEFORE submitting for it to be included in the abstract submission.
• You will only be able to log into the BMES portal using the information we have on file.
  • Therefore, it is imperative that you check your profile in the BMES membership portal BEFORE going through the submission process to ensure that the information in this profile has your most accurate and up-to-date information.
  • Failure to do so may result in an error and false submission.
• This critical step of updating your information in the BMES membership portal must be done  BEFORE starting your submission because:
  • The information you input in the membership portal is what will be reflected in the abstract submission system.
  • Any information you enter in the membership portal will automatically override any information you input in the abstract submission site.
    

Submission Process

You will use a separate website site to submit your abstract. 

• Submissions do not require a full author list to be considered complete.
  • You will be able to access your abstract to make edits, including adding authors, until the general abstract submission deadline of Monday, May 1, 2023.
• There is a non-refundable abstract submission fee of $65 for each abstract submitted.
  • This is a separate and additional fee to your conference registration purchase price.
  • All presenting authors must register for the conference by Wednesday, August 16.

Submission Format

Please note, the format has changed from previous years. This year you will be asked to fill in text boxes to detail your introduction, materials & methods, results, conclusions & discussions. You will not be asked to reduce your data to a one-page upload. Any figures or images you have to support your abstract can be uploaded in a .jpg.jpeg. or .png format.  

• During the submission process, you will be asked to complete sections of mandatory information needed in order to complete your abstract. You must enter 50 (minimum) to 250 (maximum) words for each of these required fields, including:
  • Introduction
  • Materials and Methods
• You will also be asked to enter 50 (minimum) to 350 (maximum) words for the following combined fields.
  • Results
  • Conclusions
  • Discussions 
• Any images, tables, or figures that support your work will need to be entered in a .jpg, .jpeg, or .png format. PDF files will not be accepted.

Supplemental Material

• Tracks, Subtracks & Track Chairs
• Abstract Scoring Rubric 

General Policies

• General abstract submissions will be eligible for either an oral or poster presentation.
  • By submitting, you agree to register and attend BMES 2023 Annual Meeting if selected to present this October 11-14, 2023 in Seattle, Washington. Presenting authors must attend in order to present.
• Late-breaking abstracts are open to all and only qualify for a poster session.
• Undergraduate research abstract submissions are limited to undergrad students and will only qualify for a poster session.

Please be sure to give yourself enough time to complete the entire submission process in our portal before the deadline, as we will be unable to grant extensions due to programmatic scheduling.

I'm ready to submit an abstract!

Important Dates to Remember

• General Abstract Submissions Open
  Thursday, March 9 at 12:00 p.m. ET
• General Abstract Submission Deadline
  Monday, May 1 at 12:00 p.m.  ET
• EXTENDED General Abstract Submission Deadline
  Monday, May 8 at 12:00 p.m.  ET
• Late-Breaking (open to all) and Undergraduate Research Abstract Submissions Open (for poster sessions only)
  Wednesday, June 14 at 12:00 p.m. ET
• General Abstracts Confirmation of Acceptance/Rejection 
  on or before Wednesday, June 28
• Late-Breaking (open to all) and Undergraduate Research Abstract Submission Deadline (for poster sessions only)
  Wednesday, July 24 at 3:00 p.m. ET
• Presenting Author Notification of Schedule
  Wednesday, August 11
• Late-Breaking (open to all) and Undergraduate Research Abstract Acceptance/Rejection Notifications
  Friday, August 11

For abstract-related questions, please contact abstracts@bmes.org.