Special Sessions

Accepting Applications for Special Sessions

We are now accepting applications for any special sessions you’d like to host during the 2024 BMES Annual Meeting in Baltimore, Md., from October 23-26. Below you will find answers to FAQs for you to review before applying. 

FINAL SUBMISSION DEADLINE:
May 15, 2024 at 11:59 PM ET


To ensure that organizers can assign approved space and secure the program of events,  applications must be received by May 15. Applications received after this date will not be considered.

Submit your request today!

What is a special session?

Special sessions are events and functions for attendees that do not fit within an existing track and often include:

  • Committee meetings
  • Special Interest Group (SIG) meetings/events
  • Lectures
  • Panel discussions
  • Board meetings
  • Social events
  • Award ceremonies
  • Breakfast/Lunch/Dinner events
Who can apply?

Any BMES member, committee, SIG, affiliate, or stakeholder may submit an application.

How much does it cost, and how do I apply?

Applying for a special session space is free when you complete the submission form. However, if you are requesting more than one session, you must submit a request for each one as a separate submission. Start a submission by selecting the Submission Category 'Special Sessions'

Why do I need to submit a request?

All sessions, events, functions, and activities that are held in conjunction with the BMES annual meeting by sponsoring companies, related organizations, committees, or SIGs, whether at the Baltimore Convention Center, host hotels, or outside venues, must be approved by BMES.

Please note that applications for Hosted University Receptions are separate and can be found within the exhibitor portal.

When will I hear back?

BMES will review all requests for special sessions, and a confirmation of their approval/denial status will be sent to the contact person submitting the request in mid-July.

The Special Session Application Deadline:
May 15, 2024

To ensure that organizers can assign approved space and secure the program of events,
applications received after May 15 will not be considered.

Submit your request today!

If you have any questions regarding the program, please contact abstracts@bmes.org