Registration
PRE-REGISTRATION IS CLOSED
ON-SITE REGISTRATION OPENS WEDNESDAY, 10/17 @ NOON
CONFERENCE REGISTRATION CATEGORY/RATE INFORMATION
BMES MEMBERS (ALL MEMBER-TYPES): Discounted conference registration rates are offered as one of the many benefits of BMES membership. In order to qualify for a discounted BMES member registration rate, the registrant must be a BMES member in good standing (not expired) at the time of registration, and their membership must remain current through October 20, 2018. BMES members must be logged into their account in order to gain access to the BMES member registration portals, and registration must be completed through a portal that corresponds with the registrant's member-type. If your membership is expired or is due to expire ahead of October 20, please renew your membership prior to beginning your registration. EXPIRED MEMBERS AND INDIVIDUALS WHO DO NOT LOG INTO THEIR ACCOUNT AHEAD OF BEGINNING THEIR REGISTRATION WILL NOT BE ABLE TO ACCESS THE DISCOUNTED MEMBER RATE REGISTRATION PORTALS. EXPIRED MEMBERS THAT DO NOT RENEW AHEAD OF REGISTERING WILL BE REDIRECTED TO NON-MEMBER PORTALS AND WILL BE CHARGED AT THE APPROPRIATE NON-MEMBER RATE.NON-MEMBERS: This registration rate applies to non-student registrants that are not members of the Society, as well as inactive (expired) Members, Fellows and Early Career Members.
STUDENT NON-MEMBERS: This registration rate applies to student registrants that are not members of the Society, as well as inactive (expired) Student Members. To qualify for the Student Non-Member registration rate, you must be actively seeking a degree (undergraduate, graduate or doctoral) in Biomedical Engineering or a related science at the time of registration, and you must not be a current member of the Society.
If you are not a BMES member, join now to become eligible for substantial savings on your 2018 BMES Annual Meeting registration fees!
STUDENT NON-MEMBERS: This registration rate applies to student registrants that are not members of the Society, as well as inactive (expired) Student Members. To qualify for the Student Non-Member registration rate, you must be actively seeking a degree (undergraduate, graduate or doctoral) in Biomedical Engineering or a related science at the time of registration, and you must not be a current member of the Society.
If you are not a BMES member, join now to become eligible for substantial savings on your 2018 BMES Annual Meeting registration fees!
REFUNDS FOR REGISTRATION FEES WILL NOT BE GIVEN TO INDIVIDUALS WHO REGISTER AT A NON-MEMBER RATE AND LATER JOIN OR RENEW THEIR BMES MEMBERSHIP--NO EXCEPTIONS.
PLEASE SELECT THE REGISTRATION LINK BELOW THAT CORRESPONDS WITH YOUR CURRENT MEMBERSHIP STATUS. ALL BMES MEMBERS MUST BE LOGGED INTO THEIR MEMBERSHIP PROFILE BEFORE PROCEEDING AND THEY MUST BE A MEMBER IN GOOD STANDING (NOT EXPIRED) IN ORDER TO GAIN ACCESS TO THE MEMBER REGISTRATION PORTALS. IF YOU ARE UNSURE OF YOUR MEMBER-TYPE, OR IF YOU DO NOT KNOW YOUR MEMBERSHIP EXPIRATION DATE, THIS INFORMATION IS AVAILABLE ON THE "MY PROFILE" PAGE OF YOUR ACCOUNT. IF YOU DO NOT KNOW YOUR USERNAME AND PASSWORD, OR IF YOU HAVE ATTENDED A BMES CONFERENCE AS A NON-MEMBER IN THE PAST, PLEASE CLICK HERE TO LOOKUP YOUR PROFILE AND RETRIEVE YOUR LOGIN INFORMATION. EXPIRED MEMBERS, NON-MEMBERS AND INDIVIDUALS THAT DO NOT HAVE A BMES MEMBERSHIP RECORD WHO OPT TO PROCEED WITHOUT JOINING/RENEWING THEIR MEMBERSHIP MUST REGISTER USING THE APPROPRIATE NON-MEMBER LINKS.
FULL CONFERENCE REGISTRATION INCLUDES ACCESS TO ALL SESSIONS, THE EXHIBIT HALL, POSTER PRESENTATIONS, 1 BMES BASH WRISTBAND, WELCOME RECEPTION AND PROGRAM BOOK.
| FULL REGISTRATION | EARLY BIRD Received by 09/05 |
ADVANCE Received 09/06 - 10/03 |
ONSITE Received 10/17 - 10/20 |
Member/Fellow |
$765.00 | ||
Early Career Member |
$530.00 | ||
Student Member |
$400.00 | ||
Non-Member |
$1275.00 | ||
Student Non-Member |
$550.00 |
ONE DAY CONFERENCE REGISTRATION INCLUDES ACCESS to SESSIONS, POSTER PRESENTATIONS and the exhibit hall for the selected day only (bmes bash wristband and welcome reception not included with one day registration).
| ONE DAY REGISTRATION | EARLY BIRD Received by 09/05 |
ADVANCE Received 09/06 - 10/03 |
ONSITE Received 10/17 - 10/20 |
Member/Fellow |
|
$400.00 per day | |
Early Career Member |
$275.00 per day | ||
Student Member |
$200.00 per day | ||
Non-Member |
$640.00 per day | ||
Student Non-Member |
$300.00 per day |
TICKETED EVENTS
Ticketed Event information can be found here. Tickets are limited, and admittance to these events is restricted to conference attendees only. Purchase of the items below is available during the online registration process (through 10/03) or can be added onto an existing registration record on-site (if tickets are available).LGBT Dessert Social - Wednesday, 10/17 - $10 each
Black Women in Biomedical Engineering Special Session & Reception - Wednesday, 10/17 - $20 each
Celebration of Minorities in BME Luncheon - Thursday, 10/18 - $35 each
Women in BME Luncheon - Friday, 10/19 - $35 each SOLD OUT
Black Women in Biomedical Engineering Special Session & Reception - Wednesday, 10/17 - $20 each
Celebration of Minorities in BME Luncheon - Thursday, 10/18 - $35 each
BMES Bash - Friday, 10/19 - One BMES Bash ticket is already included with each Full Registration. Additional Bash ticket purchase is available for one day registrants, and to gain admission to the Bash for an accompanying party of an Annual Meeting registrant. Additional Bash tickets will be available for purchase on-site.
Georgia tech tours (pre-registration is closed)
The Georgia Tech Tours will give BMES2018 registrants an opportunity to visit and explore select areas of the Wallace H. Coulter Department of Biomedical Engineering facilities and GA Tech/Emory campuses. Sign-up is open to all Annual Meeting registrants at no additional cost and round-trip transportation will be provided. Bus pick-up will take place at the Georgia World Congress Center on Wednesday, 10/17 at 2:00pm (ET) and tour attendees will be returned to the meeting venue by 5:00pm. Only one tour may be selected per registrant, as they are running concurrently, and pre-registration is required. Tickets are limited and attendance for each individual tour option is subject to availability. Tour sign-up must be completed separately from your Annual Meeting registration transaction, and is available online only through Wednesday, October 3 at 11:59pm (ET), or until tour sign-up has reached maximum capacity, whichever comes first.This tour will highlight some of Georgia Tech’s most innovative and progressive labs & core facilities in the bioengineering field. You will have the opportunity to view our Marcus Nanotechnology Building, Parker H. Petit Institute for Bioengineering & Bioscience, Engineered Biosystems Building and the Whitaker Building. The tour will conclude with a campus walking tour led by one of Georgia Tech’s student ambassadors showcasing campus highlights such as Tech Green and our Albert Einstein sculpture.
Tour 2: Technology Enterprise Park (TEP)
Technology Enterprise Park (TEP) is home to our BioID Master’s program. This tour will include a tour of the BioID design space and BME cardiovascular research laboratories. Tour will also include a visit of Global Center for Medical Innovation and its pre-clinical testing facility, T3 Labs.
Tour 3: Wallace H Coulter Department of Biomedical Engineering at Emory School of Medicine
This tour will include Coulter Department labs in the Health Sciences Research Building (HSRB) and an overview of Emory’s campus and nearby facilities such as Emory Hospital, the Center for Disease Control (CDC) & Children’s Healthcare of Atlanta (CHOA). Your tour will be guided by an Emory University student.
INDUSTRY & CLINICAL MIXER (pre-registration is closed)
The Industry & Clinical Mixer (Thursday, 10/18 from 7:00pm - 8:30pm at STATS Brewpub) will be a fantastic opportunity for recent graduates and current students to network with both industry and clinical professionals in a fun and relaxed atmosphere! There will be music, food and drinks. Advance tickets are $10 per person and include one drink and hors d’oeuvres. Industry & Clinical Mixer pre-registration is available online only through 10/03. STATS Brewpub is conveniently located just outside of the conference center at 300 Marietta St NW Atlanta, GA. Parking is available right across the street at the 311 Marietta Street parking deck (attached to the Hilton Garden Inn).
badge policies
Name badges and any applicable tickets purchased will be issued to each registered attendee on-site; Badges must remain visible at all times during Annual Meeting proceedings and are non-transferrable. BMES reserves the right to confiscate any badge being worn by an individual other than the named attendee without refund, re-issuance or re-admittance into the conference. In the event that an attendee damages, loses or forgets their badge during the meeting, there will be a non-refundable $25 reprint fee assessed for each replacement badge issued. Event tickets (if applicable) and BMES Bash wristbands will not be replaced if lost on-site.
cancellation/refund POLICIES
Requests for registration or ticketed event cancellation must be received by registrar@bmes.org in writing no later than September 5, 2018 in order for a refund to be processed.* Refund requests will not be honored after 09/05. Registrations and ticketed events purchased after 09/05 are non-refundable. Phone cancellations are strictly prohibited, and cancellation requests sent via mail, fax or emailed to any inbox other than registrar@bmes.org will not be reviewed. All refunds are subject to a $50 cancellation fee. Attendee substitutions are not permitted and meeting registrations cannot be transferred from one person to another. Membership dues payments are final and will not be refunded once processed.
*Non-attending (no-show) registrants will not be refunded unless they are unable to attend BMES2018 due to extenuating circumstances (e.g. flight cancellations, medical emergencies). These registrants must submit reasonable verification of their inability to attend via email to registrar@bmes.org prior to the conclusion of the conference. Failure to submit this documentation and correspondence by October 20, 2018 will result in 100% forfeiture of all registration and ticketed event fees paid, regardless of circumstances surrounding the absenteeism.
*Non-attending (no-show) registrants will not be refunded unless they are unable to attend BMES2018 due to extenuating circumstances (e.g. flight cancellations, medical emergencies). These registrants must submit reasonable verification of their inability to attend via email to registrar@bmes.org prior to the conclusion of the conference. Failure to submit this documentation and correspondence by October 20, 2018 will result in 100% forfeiture of all registration and ticketed event fees paid, regardless of circumstances surrounding the absenteeism.
payment POLICIES and deadlines
Annual Meeting registration fees can be paid by Visa, MasterCard, American Express, Discover or Check made payable in US dollars to BMES. WE DO NOT ACCEPT INTERNATIONAL CHECKS, WIRE TRANSFERS, ACH OR EFT PAYMENTS AT THIS TIME. Check payments submitted without a completed registration form for each attendee will not be processed and will be returned to sender. Check payments must be dated, postmarked and in transit prior to the Early-Bird or Advance registration cut-off dates in order for the registrant to receive the applicable rate selected on their form -- Only registrations received by 09/05 will be processed at the Early Bird rate. Forms received 09/06-10/03 will be processed at the Advance rate.
THE PRE-REGISTRATION DEADLINE IS 10/03 AT 11:59PM (ET), AFTER WHICH ALL REGISTRATIONS MUST BE COMPLETED ON-SITE AT THE APPROPRIATE ON-SITE RATE. FORMS AND PAYMENTS SUBMITTED VIA MAIL, EMAIL OR FAX AFTER 10/03 WILL NOT BE PROCESSED. Check payments received beyond this date will not be applied towards an attendee's registration until after the Annual Meeting has concluded, and individuals without a registration record showing as paid in full prior to the meeting will be required to pay on-site at the on-site rate.
Payment receipts and registration confirmations will be automatically sent to the registrant's email address on file. If additional copies of transaction receipts or invoices are needed for departmental records, please send your requests to katherine@bmes.org or log into your account and visit the "My Receipts" link, located on the left hand side of your BMES profile page.
THE PRE-REGISTRATION DEADLINE IS 10/03 AT 11:59PM (ET), AFTER WHICH ALL REGISTRATIONS MUST BE COMPLETED ON-SITE AT THE APPROPRIATE ON-SITE RATE. FORMS AND PAYMENTS SUBMITTED VIA MAIL, EMAIL OR FAX AFTER 10/03 WILL NOT BE PROCESSED. Check payments received beyond this date will not be applied towards an attendee's registration until after the Annual Meeting has concluded, and individuals without a registration record showing as paid in full prior to the meeting will be required to pay on-site at the on-site rate.
Payment receipts and registration confirmations will be automatically sent to the registrant's email address on file. If additional copies of transaction receipts or invoices are needed for departmental records, please send your requests to katherine@bmes.org or log into your account and visit the "My Receipts" link, located on the left hand side of your BMES profile page.
fillable PDF REGISTRATION FORM - available until 10/03
(COMPLETE ELECTRONICALLY - hANDWRITTEN & SCANNED SUBMISSIONS WILL NOT BE ACCEPTED)
PDF FORM SUBMISSIONS ARE TAKEN CARE OF IN THE ORDER THAT THEY ARE RECEIVED.
IT MAY TAKE UP TO 14 BUSINESS DAYS FOR YOUR REGISTRATION TO BE PROCESSED.
RESUBMITTING YOUR FORM MULTIPLE TIMES WILL NOT EXPEDITE THE WAIT TIME.
The BMES2018 Pre-Registration Form is an interactive, fillable PDF--this form must be completed using a computer or device with standard PDF editing software (Adobe, Foxit, SumatraPDF, etc) installed. HANDWRITTEN, "PEN AND INK" FORM SUBMISSIONS WILL NOT BE ACCEPTED OR PROCESSED. Completed forms should be saved in PDF format and sent as an email attachment to REGISTRAR@BMES.ORG no later than 10/03/2018 at 11:59pm (Eastern Time). FORMS SUBMITTED AFTER 10/03 WILL NOT BE ACCEPTED. FORMS SUBMITTED IN ANY FORMAT OTHER THAN A .PDF FILE (e.g. .DOC, .GIF, .JPEG) WILL NOT BE OPENED. SUBMISSIONS THAT HAVE BEEN PRINTED & SCANNED, COPIED, PHOTOGRAPHED AND/OR SCREENSHOTTED WILL NOT BE PROCESSED.
NOTE-- Download the PDF file before completing it--DO NOT TRY TO FILL IT OUT USING YOUR WEB BROWSER'S PDF VIEWER. Online PDF viewers don't always save an editable/fillable file's data when it has been entered directly on-screen of the browser window, even when you save the file after filling it out Be sure to download and open the form in a PDF software prior to completing it to avoid having this happen.
To download the form, right click the link below, select "Save Link as" and choose a place on your computer where you can easily find the saved file. Hit "save" and then minimize or close your web browser window--do not fill the form out from within your web browser. Find and open the downloaded file directly from the location on your computer that you saved it to. By default, it should open in your computer's PDF viewer or editing software, which you will then use to fill out the form electronically by typing your information into each of the appropriate form fields within the PDF. When you have completed the form, be sure to save the file one more time before closing it out and submitting it.
IT MAY TAKE UP TO 14 BUSINESS DAYS FOR YOUR REGISTRATION TO BE PROCESSED.
RESUBMITTING YOUR FORM MULTIPLE TIMES WILL NOT EXPEDITE THE WAIT TIME.
The BMES2018 Pre-Registration Form is an interactive, fillable PDF--this form must be completed using a computer or device with standard PDF editing software (Adobe, Foxit, SumatraPDF, etc) installed. HANDWRITTEN, "PEN AND INK" FORM SUBMISSIONS WILL NOT BE ACCEPTED OR PROCESSED. Completed forms should be saved in PDF format and sent as an email attachment to REGISTRAR@BMES.ORG no later than 10/03/2018 at 11:59pm (Eastern Time). FORMS SUBMITTED AFTER 10/03 WILL NOT BE ACCEPTED. FORMS SUBMITTED IN ANY FORMAT OTHER THAN A .PDF FILE (e.g. .DOC, .GIF, .JPEG) WILL NOT BE OPENED. SUBMISSIONS THAT HAVE BEEN PRINTED & SCANNED, COPIED, PHOTOGRAPHED AND/OR SCREENSHOTTED WILL NOT BE PROCESSED.
NOTE-- Download the PDF file before completing it--DO NOT TRY TO FILL IT OUT USING YOUR WEB BROWSER'S PDF VIEWER. Online PDF viewers don't always save an editable/fillable file's data when it has been entered directly on-screen of the browser window, even when you save the file after filling it out Be sure to download and open the form in a PDF software prior to completing it to avoid having this happen.
To download the form, right click the link below, select "Save Link as" and choose a place on your computer where you can easily find the saved file. Hit "save" and then minimize or close your web browser window--do not fill the form out from within your web browser. Find and open the downloaded file directly from the location on your computer that you saved it to. By default, it should open in your computer's PDF viewer or editing software, which you will then use to fill out the form electronically by typing your information into each of the appropriate form fields within the PDF. When you have completed the form, be sure to save the file one more time before closing it out and submitting it.