FAQs
Have questions? We've got answers.
-
When and where is the BMES 2025 Annual Meeting taking place?
The meeting will be held San Diego October 8 – 12
-
October 8 – 11 at the San Diego Convention Center
-
Evening of October 11 and day programming on the October 12.
-
-
What are the registration desk hours?
Registration will be located in the San Diego Convention Center, outside of Hall F and G and open during the following hours:
-
Wednesday, October 8, 7:00 am - 7:00 pm
-
Thursday, October 9, 7:00 am - 5:00 pm
-
Friday, October 10, 7:00 am - 5:00 pm
-
Saturday, October 11, 8:00 am - 5:00 pm
-
-
Will there be an event app?
Yes! Download the BMES 2025 mobile app for schedules, program updates, and networking features. Search for “BMES 2025” in the Apple App Store or Google Play.
-
Where are poster sessions located?
Posters will be displayed in Exhibit Hall F, G & H. New in 2025: Posters remain up all day, with presenters available during scheduled poster presentation times.
Posters All Day
- Thursday Posters - 10:00 am - 3:45 pm
- Friday Posters - 10:00 am - 4:30 pm
- Saturday Posters - 10:00 am - 2:30 pm
Designated Poster Presentation Times
- Thursday Posters - 10:00 am - 11:00 am and 2:45 pm - 3:45 pm
- Friday Posters - 10:00 am - 11:00 am and 3:30 pm - 4:30 pm
- Saturday Posters - 10:00 am - 11:00 am
-
Are there networking events or receptions?
Yes! Check the event app for networking events and other special activities throughout the week. Here are some highlights:
Wednesday, October 8
-
6:00 pm – 7:30 pm - Welcome Reception in Exhibit Hall - All Welcome
-
9:00 pm – 10:00 pm - Belonging in BME & Friends Dessert Social (Ticketed Event) - Formerly LGBTQIA+ in BME & Friends Dessert
Thursday, October 9
-
8:30 am – 9:30 am – Building Accessibility Breakfast (Ticketed Event)
-
12:15 pm – 1:15 pm - Celebration of Culture Luncheon (Ticketed Event) - Formerly Celebration of Communities of Color in BME Luncheon
-
3:00 pm – 4:00 pm - Just for Laughs! LOL to be Well on the Exhibit Hall Stage – Open to All Attendees
-
7:00 pm – 10:00 pm – Hosted Receptions & BMES Member Appreciation Night #1
Friday, October 10
-
8:30 am – 1:00 pm – Medtronic/BMES Student Design Competition
-
12:00 pm – 1:00 pm - Fair Access in BME Luncheon (Ticketed Event) - Formerly Gender Equity in BME Luncheon
-
3:00 pm – 4:30 pm - Fundamentals and Perspectives in Medical Product Regulation for Biomedical Engineers (Ticketed Event)
-
7:00 pm – 10:00 pm – Hosted Receptions & BMES Member Appreciation Night #1
Saturday, October 11
-
10:00 am – 12:00 pm – High School Poster Expo
-
12:00 pm – 2:30 pm – Meet the Faculty Candidates Forum
-
1:00 pm – 2:30 pm – Voices and Stories from LatinXinBME and the BMES Exhibitor Raffle at the Exhibit Hall Stage – Open to All Attendees
-
2:30 pm – 4:00 pm – Workshop: Science Communications and Policy
-
4:30 pm – 5:30 pm (at the Hilton) - BMES Robert A. Pritzker Awardee Roundtable and Meet & Greet Shu Chien – Open to All Attendees
-
6:30 pm – 8:00 pm (at the Hilton) - Rethinking the Grants Model: Embracing New Research Funding Opportunities – Open to All Attendees
Sunday, October 12, 2025
-
9:00 am – 12:00 pm – Career Fair
-
10:00 am – 11:00 am - The Impact of AI in Biomedical Engineering Innovation: A Conversation Among Clinicians and Biomedical Engineers – Open to All Attendees
-
11:00 am – 2:00 pm – Workshop: Optimized Data-Driven AI for Biomedical Data Analysis (Ticketed Event)
-
-
How do I register for non-member pricing?
Registration is now open, you can register here.
-
What types of registration are available?
There are five categories of registration:
• Student (member)• Student (non-member)• Early Career (member)• Professional/Fellow/Emeritus/Emeritus Fellow (member)• Professional (non-member) -
How do I get into the ticketed events?
Ticketed events require pre-registration. If you pre-registered and purchased tickets to attend one or more events, it will be noted on your badge.
-
How do I purchase tickets for ticketed events?
Special event tickets can be purchased by adding this onto your registration.
-
As a Sponsor or Exhibitor, how do I register?
Q: How do I reserve a booth or sponsorship?
A: Please contact exhibits@bmes.orgQ: What does my booth include?
A: Each 10x10 includes 2 complimentary full conference registrations, pipe and drape, 1 six-foot draped table, 2 chairs, and a wastebasket.Q: What are the payment policies for sponsors/exhibitors?
A: In consideration of company’s participation as a sponsor/exhibitor, the participating sponsor/exhibitor shall pay to BMES the total sponsorship fee, which shall be payable (a) a 50% non-refundable deposit by May 30, 2025 and (b) the final non-refundable balance on or before June 27, 2025. For contracts received on or after June 27, 2025, and to the first day of the event, 100% of the fee will be due with the contract. All fees are deemed fully earned by BMES and non-refundable when due unless BMES denies this application, in which case fees already paid will be refunded. Sponsor expressly represents and warrants to BMES that it has the authority to enter into this Agreement and that the person submitting this Agreement is authorized by the company to execute this Agreement and bind the company to the terms set forth herein this Agreement.Q: What payment types do you accept?
A: We accept all major credit/debit cards (Visa, MasterCard, Discover, American Express), as well as ACH/Bank Transfers. For payment questions, contact us at exhibits@bmes.orgQ: How can I get a copy of my booth/sponsorship receipt?
A: Your receipt is available from your invoice link. If you're unable to locate that link, please contact exhibits@bmes.org.Q: If I am a sponsor or exhibitor, am I automatically registered for the conference?
A: NO. Exhibitors and Booth Staff will not be automatically registered for the conference.Registration for ALL attending parties (e.g., staff and organization reps or third-party contractors) is required for admittance to the meeting and must be taken care of separately from your booth reservation.
Your main point of the contact will receive an email notification from exhibits@bmes.org containing a link to register and complete registration for the complimentary registrations or to purchase additional registrations.
Q: Can I bring extra booth staff in excess of my comp allotment?
A: Yes, but anyone working or visiting your booth must register for the conference to gain access to the exhibit hall. You can purchase additional registrations that exceed your comp allotment at the appropriate rate based on the attendee's member type, or you can purchase exhibit hall-only passes during the complimentary exhibitor registration process.Q: How do I order booth furnishings and electrical?
A: Your main point of contact will receive an email from our partners, AGS, with your university's exhibitor kit credentials. The email will come from @ags-expo.com, so be sure to double-check your spam folder every so often in case your server flags it as spam. You can also access the exhibitor services kit via the BMES exhibitor portal. Need your login information, contact exhibits@bmes.org. -
Are there any grants available to cover the cost of registration?
There aren’t any additional grant funding opportunities available for this year.
-
How do I cancel my registration?
BMES Annual Meeting Cancellation Policy:
Requests for registration or ticketed event cancellation must be received by registrar@bmes.org in writing no later than August 29, 2025. Requests will not be honored after the deadline of August 29, 2025. Registrations and ticketed events purchased after August 30, 2025 are non-refundable.
Phone cancellations will not be accepted, and cancellation requests sent via postal mail, fax, or emailed to any inbox other than registrar@bmes.org will not be reviewed.
All refunds are subject to a $50 cancellation fee. Attendee substitutions are not permitted, and meeting registrations cannot be transferred from one person to another.
Membership dues payments are final and will not be refunded once processed. Refunds for registration fees will not be given to individuals who register at a non-member rate and later join or renew their BMES membership — no exceptions.
-
Do you offer Hotel & Travel discounts?
Q. When will the discounted room block open?
A. The discounted room block will open soon. Deadline to book varies by hotel. To book your hotel room, visit the hotel page.Q. Are there any airline discounts available?
A: Please visit the “hotel & travel” tab on our menu. On that page, you will find any discount codes.Q: Are there any grants available to cover the cost of hotel/travel?
A: Unfortunately, there are no travel grants available this year. -
When does registration open?
Registration is now open, you can register here.
-
When is the early bird registration deadline?
Early-bird registration ends August 29, 2025.
Have we answered your question? If you have additional questions or would like additional information, please contact BMES at registrar@bmes.org
1101 Wilson Boulevard
6th Floor - Suite 953
Arlington, VA 22209
Contact Us
(301) 459-1999
BMES is the premier professional community for biomedical engineering innovation and excellence. Our vibrant organization unites more than 6,700 members and a network of over 25,000 across academia, industry, and healthcare, supported by 110+ student chapters worldwide. Through our conferences, specialized interest groups, four leading journals and a myriad of initiatives, we drive advances in medical technology, research, and patient care. Join us in shaping the future of healthcare through engineering.
%20WHITE.png)