Registration
2024 Early Registration is NOW OPEN!
MEMBER CONFERENCE RATES
| MEMBER REGISTRATION | EARLY-BIRD thru 8/30 |
ADVANCE thru 10/21 |
ONSITE |
|---|---|---|---|
| Student | $425 | $470 | $530 |
| Early Career | $475 | $525 | $650 |
| Professional, Fellow, Emeritus Member/Fellow | $625 | $700 | $875 |
NON-MEMBER CONFERENCE RATES
BMES Members get the best pricing. Become a member today!
You must become a member before paying for your registration.
| NON-MEMBER REGISTRATION | EARLY-BIRD thru 8/30 |
ADVANCE thru 10/21 |
ONSITE |
|---|---|---|---|
| Student | $595 | $595 | $750 |
| Professional | $1,250 | $1,250 | $1,350 |
Refunds for registration fees will NOT BE GIVEN to individuals who register at a non-member rate and later join or renew their BMES membership — no exceptions.
CONFERENCE REGISTRATION INCLUDES:
|
- 4 Days of BMES 2024 Conference (all plenaries and scientific sessions)
- 4 Days of BMES Exhibit Hall including access to:
- All Poster Presentations
- BMES Smart Stage Presentations
- BMES Platinum Lounge
- One (1) Admission to the BMES Welcome Reception (Wednesday)
- One (1) Admission to the BMES Member Appreciation Event (Friday)
TICKETED SPECIAL EVENTS
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Industry Networking Event $15 LGBTQIA+ in BME & Friends Dessert $15 Celebration of Communities of Color in BME Luncheon $25 Gender Equity in BME Luncheon $25
Ticketed Special Events must be purchased separately. Book early, space is limited and available only on a first-come, first-served basis.
BMES 2024 INCLUSIVITY PIN
|
The second, limited-edition, commemorative BMES Collectors Pin for Baltimore 2024.
Purchase this special keepsake pin to display proudly this year, and at future Annual Meetings. Purchase with your registration for only $20 each.
Pin will be distributed onsite at registration.
#BMES2024 FAQs
• Student (member)
• Student (non-member)
• Early Career (member)
• Professional/Fellow/Emeritus/Emeritus Fellow (member)
• Professional (non-member)
Q. When will the discounted room block open?
A. The discounted room block is now open. Deadline to book varies by hotel. To book your hotel room, click here.
Q. Are there any airline discounts available?
A: Yes, please visit the “hotel & travel” tab on our menu. On that page, you will find discount codes.
Q: Are there any grants available to cover the cost of hotel/travel?
A: Unfortunately, there are no travel grants available this year.
BMES 2024 Cancellation Policy:
Requests for registration or ticketed event cancellation must be received by registrar@bmes.org in writing no later than August 30, 2024. Requests will not be honored after the deadline of August 30, 2024. Registrations and ticketed events purchased after August 31, 2024 are non-refundable.
Phone cancellations will not be accepted, and cancellation requests sent via postal mail, fax, or emailed to any inbox other than registrar@bmes.org will not be reviewed.
All refunds are subject to a $50 cancellation fee. Attendee substitutions are not permitted, and meeting registrations cannot be transferred from one person to another.
Membership dues payments are final and will not be refunded once processed. Refunds for registration fees will not be given to individuals who register at a non-member rate and later join or renew their BMES membership — no exceptions.
Q: How do I reserve a booth or sponsorship?
A: Please visit the "Sponsors & Exhibitors" web page to complete the sponsor and exhibitor rental process for the 2024 BMES Annual Meeting - or contact exhibits@bmes.org
Q: What does my booth include?
A: Each 10x10 includes 2 complimentary full conference registrations, pipe and drape, 1 six-foot draped table, 2 chairs, and a wastebasket.
Q: What are the payment policies for sponsors/exhibitors?
A: In consideration of company’s participation as a sponsor/exhibitor, the participating sponsor/exhibitor shall pay to BMES the total sponsorship fee, which shall be payable (a) a 50% non-refundable deposit by May 31, 2024 and (b) the final non-refundable balance on or before June 28, 2024. For contracts received on or after June 28, 2024, and to the first day of the event, 100% of the fee will be due with the contract. All fees are deemed fully earned by BMES and non-refundable when due unless BMES denies this application, in which case fees already paid will be refunded. Sponsor expressly represents and warrants to BMES that it has the authority to enter into this Agreement and that the person submitting this Agreement is authorized by the company to execute this Agreement and bind the company to the terms set forth herein this Agreement.
Q: What payment types do you accept?
A: We accept all major credit/debit cards (Visa, MasterCard, Discover, American Express), as well as ACH/Bank Transfers. For payment questions, contact us at exhibits@bmes.org
Q: How can I get a copy of my booth/sponsorship receipt?
A: Your receipt is available from your invoice link. If you're unable to locate that link, please contact exhibits@bmes.org.
Q: If I am a sponsor or exhibitor, am I automatically registered for the conference?
A: NO. Exhibitors and Booth Staff will not be automatically registered for the conference.
Registration for ALL attending parties (e.g., staff and organization reps or third-party contractors) is required for admittance to the meeting and must be taken care of separately from your booth reservation.
Your main point of the contact will receive an email notification from exhibits@bmes.org containing a link to register and complete registration for the complimentary registrations or to purchase additional registrations.
Q: Can I bring extra booth staff in excess of my comp allotment?
A: Yes, but anyone working or visiting your booth must register for the conference to gain access to the exhibit hall. You can purchase additional registrations that exceed your comp allotment at the appropriate rate based on the attendee's member type, or you can purchase exhibit hall-only passes during the complimentary exhibitor registration process.
Q: How do I order booth furnishings and electrical?
A: Your main point of contact will receive an email from our partners, AGS, with your university's exhibitor kit credentials. The email will come from @ags-expo.com, so be sure to double-check your spam folder every so often in case your server flags it as spam. You can also access the exhibitor services kit via the BMES exhibitor portal. Need your login information, contact exhibits@bmes.org
Questions? Contact registrar@bmes.org
Please allow up to 48 hours for a response.
