Registration Cancellation Policy
In order for a refund to be processed, requests for registration or ticketed event cancellation must be received by registrar@bmes.org in writing no later than December 19, 2025. Refund requests will not be honored after the deadline of December 19. Registrations purchased after December 19 are non-refundable. Phone cancellations are strictly prohibited, and cancellation requests sent via mail, fax, or emailed to any inbox other than registrar@bmes.org will not be reviewed. All refunds are subject to a $50 cancellation fee. Attendee substitutions are not permitted, and meeting registrations cannot be transferred from one person to another. Membership dues payments are final and will not be refunded once processed. *Non-attending (no-show) registrants will not be refunded unless they are unable to make it to the 2026 BMES CMBE Conference due to extenuating circumstances (e.g., airline-initiated flight cancellations, illness from or diagnosis of COVID-19 during or right before the conference, medical emergencies and injuries sustained by the registrant or direct relative, natural disasters, court/jury duty summons, military personnel deployment, death of an immediate family member, etc.). These registrants must submit reasonable verification of their inability to attend via email to registrar@bmes.org prior to the conference's conclusion on Monday, January 6. Reasonable verification includes, but is not limited to, notice of flight cancellation provided by your airline, an injury report or physician's note issued by a licensed practitioner, copy of your official court/jury duty summons, military orders, obituary, etc. Failure to submit this documentation and correspondence by 5:00 p.m. ET on January 6, 2026, will result in 100% forfeiture of all registration fees paid, regardless of circumstances surrounding the absenteeism—no exceptions.
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