Sponsor & Exhibitor Information

Thank you, BMES 2021 Sponsors and Exhibitors!

We wanted to make sure you had a snapshot of our audience and a reference point for questions or concerns you may still have.


people in total are registered for BMES 2021
  • 1,825 indicated they are coming in-person
  • 1,423 are attending virtually
  • 2,422 students and 478 professionals will be joining us this year
This year, attendees will have colored badges to help you identify your audience for a successful introductory conversation:
  • Students – Purple
  • Early career – Dark blue
  • Professionals – Grey

There will be five BMES staff on-site if you need assistance.

Here are your POCs:
  • Jenn Novesky will be on-site and is your main point of contact. She will be in the Exhibit Hall/Registration area throughout the meeting. If at any time you need assistance, ask a volunteer to contact her and give them your booth number, so she can stop by to help.  
  • Karen Camino will not be on-site but will be available to answer email questions on Thursday and Friday.
    • For questions on other days, please email membership@bmes.org. Someone will be monitoring that inbox between 8:00 a.m. and 6:00 p.m. ET Monday through Saturday.
  • AGS will have an office on the show floor as well for shipping or furnishing questions. For AGS customer service, contact eventservices@ags-expo.com.
  • For tech issues in the virtual platform, please contact BMES Platform Support at bmestech@dxg.solutions or use the help feature within the platform.

Exhibitor Move-In:
Wednesday, October 6 from 12 to 5 p.m.
Displays Must Be Set By:
Wednesday, October 6 at 5 p.m.

Exhibitor Move-Out:
Saturday, October 9 from 4 to 9 p.m.
Freight Re-Route Time:
Saturday, October 9 at 6 p.m.

Exhibit Show Floor Hours: 
Wednesday, October 6
6:30 to 7:30 p.m.

Thursday, October 7 & Friday, October 8
8 a.m. to 5 p.m.

Saturday, October 9
8 a.m. to 4 p.m.

Please be sure to have your space set up before the Welcome Reception, held in the exhibit hall this year on Wednesday, October 6 at 6:30 p.m.

While we prefer that you stay in the exhibit hall through the end of the show on Saturday at 4:00 p.m., we will not penalize you if you decide to leave earlier. If you choose to leave sooner, please make sure it is no earlier than 1:00 p.m. on Saturday. When possible, the same applies to staffing your booth during the meeting’s daily show hours.

While we have relaxed the rules this year, knowing many of you could not send as large a continent as in past years, your presence is highly valued and appreciated!

BMES will be revamping the sponsor and exhibitor program next year. This will include a points system for booth space selection. We are also beginning discussions on next year’s meeting format, so a prospectus will not be available until January 2022. Staff plans to be fully transparent in this process and will be in touch in the New Year.

Thank you again, and we are looking forward to being with you this week!
Please note: because of the truly hybrid nature of this year’s event, we can’t honor any late or on-site registrations.