Event Request Submission


Any BMES Member, Committee or Special Interest Group (SIG) requesting to have a Special Session at the BMES Annual Meeting must submit a request form (COMING SOON) no later than Friday, February 22, 2019. Approved Special Session requests include panels, workshops or symposia that are often tied to the meeting theme and that DO NOT fit within an existing track. 

Please carefully review the existing meeting tracks before submitting your Special Session request. Any submission that fits within a current track should be submitted through the general abstract submission process that opens February 21, 2019 or discussed directly with track chairs. Social and networking events will not be accepted as Special Sessions and may be booked for a fee (first-come first-serve) using the Reception Reservation Form.

The Annual Meeting Co-Chairs will review the proposal and if necessary, seek the counsel of the National Meetings Committee, BMES Executive Committee and/or full Board of Directors. If approved, the activity may be added to the Annual Meeting on a date and time determined by the Meeting Co-Chairs based on availability. Requests and preferences will be taken into account, but are not guaranteed.

Accepted requests will be slotted into one of the three main 90-minute platform session times (roughly 8:00-9:30 am, 1:30-3:00 pm or 3:30-5:00 pm). Special Session rooms will be set as theater seating and equipped only with standard AV. Standard AV includes PC-compatible computer with a USB port and Power Point along with an LCD projector, screen and a lectern with microphone. Food and beverages will not be provided.

If accepted, participating organizers and speakers must register for the meeting. BMES will not provide funding to cover meeting registration, travel expenses, or hotel accommodations for organizers or speakers invited to participate in a Special Session. 

Submission is not a guarantee of acceptance. Organizers will be notified at the beginning of April 2019. Those accepted will be required to submit an abstract for their Special Session by May 1st for the mobile app and program book. 

Requests submitted after the Friday, February 22nd deadline will not be accepted.

For questions, please contact meetings@bmes.org.