FAQs



As the BMES 2020 Annual Meeting approaches, know that we are closely monitoring the impact of the COVID-19 pandemic on in-person events. We are developing plans for the meeting to take place virtually, with or without an in-person component. Once the plans are finalized, we will notify you as soon as possible as we understand time is of the essence.


GENERAL
Why has a decision been made to add a virtual format to the 2020 BMES Annual Meeting?
How do I become a member of BMES?
My university is paying for me, so I can't set up my own profile, what should I do?
Can I get an invoice for payment?
I tried the "forgot password" link, but my information never came. Now what?


ABSTRACTS

When will my abstract be published?
Where do I find more information about abstracts?

AWARDS
The award I received includes money for travel expenses, will I still receive that money?
Where do I find more information about BMES awards?
 

CODE OF CONDUCT

Is there a Code of Conduct for this meeting?

NETWORKING
What will networking look like during this conference?
What if I don't want to share my information?

REGISTRATION
When will registration open?
Does my abstract fee cover any of my registration cost?
Where do I register for the conference?
Do I need to be a member to attend this meeting?
I'm trying to pay for my registration, but I'm not being charged the right amount, why?
When is the deadline to register?
What does my registration include?
Are there bulk registrations available?
I've lost my confirmation email, how do I get another one?
Can I transfer my registration to another person?
I can't make it to the meeting, what is your refund policy?
Where do I find more information about registration?

SPONSORSHIPS & EXHIBITS
Where can I find the sponsorship/exhibit opportunities for this meeting?
Can I talk to someone about a custom sponsorship package?
I'm the new point of contact for my sponsorship/exhibit, who do I reach out to?
Where do I find more information about sponsorships & exhibits?

TECHNICAL REQUIREMENTS
What will I need to participate?
What time will the conference start?
Is the meeting being recorded?
Will I have access to the recorded sessions post-conference?

TRAVEL
Given the situation with COVID-19, I don't feel comfortable traveling. Can I still attend?
I already paid for travel expenses (airline tickets, hotel, etc.), will I receive a refund?
Where do I find more information about travel?

If you've exhausted this list and still did not find the answer you were looking for, please send an email to membership@bmes.org, and someone will assist you.

GENERAL

Why has a decision been made to add a virtual format to the 2020 BMES Annual Meeting?
Many reasons led to the decision to move the 2020 BMES Annual Meeting to a virtual format. First and foremost, we care about the safety and well-being of our attendees. The COVID-19 pandemic has made it impossible to hold an in-person meeting with thousands of attendees safely. As a society, we care about the presentation of research, the exchange of ideas, and a place where learning can happen. Instead of canceling this meeting, we have decided to hold the 2020 BMES Annual Meeting in a virtual format to ensure both safety and education.

How do I become a member of BMES?
Becoming a member is easy! Simply navigate to https://www.bmes.org/join and the system will walk you through the steps.

My university is paying for me, so I can't set up my own profile, what should I do?
You fill out a membership application at https://www.surveymonkey.com/r/BMES. Anyone can give us a call at 301-459-1999 to make payment for you over the phone.

Can I get an invoice for payment?
Yes, please send a written request to membership@bmes.org and we will send you an invoice for payment.

I tried the "forgot password" link, but my information never came. Now what?
Please send a written request to membership@bmes.org or give us a call at 301-459-1999 to receive a temporary password.

ABSTRACTS

When will my abstract be published?
Abstracts will be published online on August 17.


Where do I find more information about abstracts?
You can find more information about abstracts at www.bmes.org/abstracts.

AWARDS

The award I received includes money for travel expenses, will I still receive that money?
Need an answer.

Where do I find more information about BMES awards?
You can find more information about BMES awards at www.bmes.org/awards.

 

CODE OF CONDUCT


Is there a Code of Conduct for this meeting?

Yes, you can find the code of conduct at https://www.bmes.org/conduct.

NETWORKING

What will networking look like during this conference?
Need an answer.

What if I don't want to share my information?
You decide how much (or little) you want to share on your attendee profile.

REGISTRATION

When will registration open?
Need an answer.

Does my abstract fee cover any of my registration cost?
The abstract fee is completely separate from the registration cost.

Where do I register for the conference?
You can register for the conference at https://www.bmes.org/registration.

Do I need to be a member to attend this meeting?
You do not need to be a BMES member to attend this meeting, but we encourage you to join. Among a wide range of benefits, members also receive significant discounts to all of our meetings.

I'm trying to pay for my registration, but I'm not being charged the right amount, why?
Please remember to log onto your BMES profile before registering to receive the correct registration rate.

When is the deadline to register?
Need an answer.

What does my registration include?
Need an answer.

Are there bulk registrations available?
Yes, but we will need a written request sent to membership@bmes.org. Someone will be in touch with you with further instructions on how to register groups of people.

I've lost my confirmation email, how do I get another one?
Please send a written request to membership@bmes.org and we will forward you a copy of your confirmation email.

Can I transfer my registration to another person?
Need an answer.

I can't make it to the meeting, what is your refund policy?
Need an answer.

Where do I find more information about registration?
You can find more information about registration at https://www.bmes.org/registration.

SPONSORSHIPS & EXHIBITS

Where can I find the sponsorship/exhibit opportunities for this meeting?
Need an answer.

Can I talk to someone about a custom sponsorship package?
Need an answer.

I'm the new point of contact for my sponsorship/exhibit, who do I reach out to?
Need an answer.

Where do I find more information about sponsorships and exhibits?
You can find more information about sponsorships and exhibits at https://www.bmes.org/sponsorships_exhibits.

TECHNICAL REQUIREMENTS

What will I need to participate?
Need an answer.

What time will the conference start?
Need an answer.

Is the meeting being recorded?
Need an answer.

Will I have access to the recorded sessions post-conference?
Need an answer.

TRAVEL

Given the situation with COVID-19, I don't feel comfortable traveling. Can I still attend?
Yes, the 2020 BMES Annual Meeting will have a virtual component.


Need an answer.

Where do I find more information about travel?
You can find more information about travel at https://www.bmes.org/travel.