Registration



PRE-REGISTRATION IS NOW CLOSED

 
 

CONFERENCE REGISTRATION CATEGORY/RATE INFORMATION

BMES MEMBERS (ALL MEMBER-TYPES): Discounted conference registration rates are offered as one of the many benefits of BMES membership. In order to qualify for a discounted BMES member registration rate, the registrant must be a BMES member in good standing (not expired) at the time of registration, and their membership must remain current through October 19, 2019. BMES members must be logged into their account in order to gain access to the BMES member registration portals, and registration must be completed through a portal that corresponds with the registrant's member-type. If your membership is expired or is due to expire ahead of October 19, please renew your membership prior to beginning your registration. EXPIRED MEMBERS AND INDIVIDUALS WHO DO NOT LOG INTO THEIR ACCOUNT AHEAD OF BEGINNING THEIR REGISTRATION WILL NOT BE ABLE TO ACCESS THE DISCOUNTED MEMBER RATE REGISTRATION PORTALS. EXPIRED MEMBERS THAT DO NOT RENEW AHEAD OF REGISTERING WILL BE REDIRECTED TO NON-MEMBER PORTALS AND WILL BE CHARGED AT THE APPROPRIATE NON-MEMBER RATE. 
 
NON-MEMBERS: This registration rate applies to non-student registrants that are not members of the Society, as well as inactive (expired) Members, Fellows and Early Career Members. 

STUDENT NON-MEMBERS: This registration rate applies to student registrants that are not members of the Society, as well as inactive (expired) Student Members. To qualify for the Student Non-Member registration rate, you must be actively seeking a degree (undergraduate, graduate or doctoral) in Biomedical Engineering or a related science at the time of registration, and you must not be a current member of the Society.


 BMES MEMBERS MUST BE LOGGED IN BEFORE PROCEEDING AND MUST BE MEMBERS IN GOOD STANDING (NOT EXPIRED) IN ORDER TO GAIN ACCESS TO THE MEMBER REGISTRATION PORTALS. IF YOU ARE UNSURE OF YOUR MEMBER-TYPE, OR IF YOU DO NOT KNOW YOUR EXPIRATION DATE, THIS INFORMATION IS AVAILABLE ON THE "MY PROFILE" PAGE OF YOUR ACCOUNT. IF YOU HAVE FORGOTTEN YOUR USERNAME OR PASSWORD, RETRIEVE YOUR LOGIN INFORMATION ONLINE USING THE EMAIL ADDRESS ASSOCIATED WITH YOUR ACCOUNT. EXPIRED MEMBERS, NON-MEMBERS AND INDIVIDUALS THAT DO NOT HAVE A BMES MEMBERSHIP RECORD WHO OPT TO PROCEED WITHOUT JOINING/RENEWING THEIR MEMBERSHIP MUST REGISTER USING THE APPROPRIATE NON-MEMBER LINKS.  

If you are not a BMES member, 
join now to become eligible for substantial savings on your 2019 BMES Annual Meeting registration fees!
 
REFUNDS FOR REGISTRATION FEES WILL NOT BE GIVEN TO INDIVIDUALS WHO REGISTER AT A NON-MEMBER RATE AND LATER JOIN OR RENEW THEIR BMES MEMBERSHIP--NO EXCEPTIONS. 
 

Please Note: pre-registration is now closed. we will not be accepting any additional registrants until we open onsite in philadelphia.  



FULL CONFERENCE REGISTRATION INCLUDES ACCESS TO ALL NON-TICKETED SESSIONS, THE EXHIBIT HALL, POSTER PRESENTATIONS, 1 BMES BASH WRISTBAND, WELCOME RECEPTION AND PROGRAM BOOK. 

 

FULL REGISTRATION

 
EARLY BIRD
RECEIVED 06/12 - 09/04
ADVANCE
RECEIVED 09/05 - 10/02
ONSITE
RECEIVED 10/16 - 10/19

  Member/Fellow
 
$455 $580 $765

  Early Career Member
 
$305 $395 $530

  Student Member
 
$250 $315 $400

  Non-Member
 
$765 $965 $1,275

  Student Non-Member
 
$360 $440 $550
 


ONE DAY CONFERENCE REGISTRATION INCLUDES ACCESS TO NON-TICKETED SESSIONS, POSTER PRESENTATIONS AND THE EXHIBIT HALL FOR THE SELECTED DAY ONLY (BMES BASH WRISTBAND AND WELCOME RECEPTION NOT INCLUDED WITH ONE DAY REGISTRATION).

 

ONE DAY REGISTRATION
 
EARLY BIRD
RECEIVED 06/12 - 09/04
ADVANCE
RECEIVED 09/05 - 10/02
ONSITE
RECEIVED 10/16 - 10/19

  Member/Fellow
 
$300 per day $400 per day $400 per day

  Early Career Member
 
$200 per day $275 per day $275 per day

  Student Member
 
$175 per day $200 per day $200 per day

  Non-Member
 
$480 per day $640 per day $640 per day

  Student Non-Member
 
$250 per day $300 per day $300 per day
 


TICKETED EVENTS TICKETS ARE LIMITED AND ADMITTANCE TO THESE EVENTS IS RESTRICTED TO bmes2019 participants. ONLY REGISTERED CONFERENCE ATTENDEES ARE PERMITTED TO PURCHASE EVENT TICKETS. ONE DAY ATTENDEES MAY ONLY PURCHASE TICKETS FOR EVENTS OCCURRING ON THE DAY THAT THEY ARE REGISTERED.  


 
LGBT Dessert Social - Wednesday, 10/16 - $10 each
Celebration of Minorities in BME Luncheon - Thursday, 10/17 - $35 each

Women in BME Luncheon - Friday, 10/18 - $35 each


BMES Bash - Friday, 10/18 - One BMES Bash ticket is already included with each Full Registration. Additional Bash ticket purchase is available for one day registrants, and to gain admission to the Bash for an accompanying party of an Annual Meeting registrant. Additional Bash tickets will be available for purchase on-site, or you may purchase one during pre-registration by contacting registrar@bmes.org.
 
 

BADGE POLICIES

Name badges and any applicable tickets purchased will be issued to each registered attendee on-site; Badges must remain visible at all times during Annual Meeting proceedings and are non-transferrable. BMES reserves the right to confiscate any badge being worn by an individual other than the named attendee without refund, re-issuance or re-admittance into the conference. In the event that an attendee damages, loses or forgets their badge during the meeting, there will be a non-refundable $25 reprint fee assessed for each replacement badge issued. Event tickets (if applicable) and BMES Bash wristbands will not be replaced if lost on-site.


CANCELLATION/REFUND POLICIES

Requests for registration or ticketed event cancellation must be received by registrar@bmes.org in writing no later than September 4, 2019 in order for a refund to be processed.* Refund requests will not be honored after 09/04. Registrations and ticketed events purchased after 09/04 are non-refundable. Phone cancellations are strictly prohibited, and cancellation requests sent via mail, fax or emailed to any inbox other than registrar@bmes.org will not be reviewed. All refunds are subject to a $50 cancellation fee. Attendee substitutions are not permitted and meeting registrations cannot be transferred from one person to another. Membership dues payments are final and will not be refunded once processed.

*Non-attending (no-show) registrants will not be refunded unless they are unable to make it to the 2019 BMES Annual Meeting due to extenuating circumstances (e.g. airline initiated flight cancellations; medical emergencies & injuries sustained by the registrant or direct relative; natural disasters; court/jury duty summons; military personnel deployment; death of an immediate family member). These registrants must submit reasonable verification of their inability to attend via email to registrar@bmes.org prior to the conclusion of the conference. Reasonable verification includes, but is not limited to, notice of flight cancellation provided by your airline; an injury report or physician’s note issued by a licensed practitioner; copy of your official court/jury duty summons; military orders; obituary, etc. Failure to submit this documentation and correspondence by C.O.B. on October 19, 2019 will result in 100% forfeiture of all registration fees paid, regardless of circumstances surrounding the absenteeism—no exceptions.    
 

PAYMENT POLICIES AND DEADLINES

Annual Meeting registration fees can be paid by Visa, MasterCard, American Express, Discover or Check made payable in US dollars to BMES. WE DO NOT ACCEPT INTERNATIONAL CHECKS, WIRE TRANSFERS, ACH OR EFT PAYMENTS AT THIS TIME. Check payments submitted without a completed registration form for each attendee will not be processed and will be returned to sender. Check payments must be dated, postmarked and received by BMES prior to the Early Bird or Advance registration cut-off dates in order for the registrant to receive the applicable rate selected on their form -- Only registrations received by 09/04 will be processed at the Early Bird rate. Forms received 09/05-10/02 will be processed at the Advance rate. 

THE PRE-REGISTRATION DEADLINE IS 10/02 AT 11:59PM (ET), AFTER WHICH ALL REGISTRATIONS MUST BE COMPLETED ON-SITE AT THE APPROPRIATE ON-SITE RATE. FORMS AND PAYMENTS SUBMITTED VIA MAIL, EMAIL OR FAX AFTER 10/02 WILL NOT BE PROCESSED. Check payments received beyond this date will not be applied towards an attendee's registration until after the Annual Meeting has concluded, and individuals without a registration record showing as paid in full prior to the meeting will be required to pay on-site at the on-site rate.

Payment receipts and registration confirmations will be automatically sent to the registrant's email address on file. If additional copies of transaction receipts or invoices are needed for departmental records, please send your requests to karen@bmes.org or log into your account and visit the "My Receipts" link, located on the left hand side of your BMES profile page.


FILLABLE PDF REGISTRATION FORM 
(COMPLETE ELECTRONICALLY - HANDWRITTEN & SCANNED SUBMISSIONS WILL NOT BE ACCEPTED)


PDF FORM SUBMISSIONS ARE TAKEN CARE OF IN THE ORDER THAT THEY ARE RECEIVED. IT MAY TAKE UP TO 14 BUSINESS DAYS FOR YOUR REGISTRATION TO BE PROCESSED IF YOU CHOOSE TO SUBMIT A PDF FORM RATHER THAN REGISTERING ONLINE. SUBMITTING YOUR FORM MULTIPLE TIMES WILL NOT EXPEDITE THE WAIT TIME. 

The BMES2019 Pre-Registration Form is an interactive, fillable PDF--this form must be completed using a computer or device with standard PDF editing software (Adobe, Foxit, SumatraPDF, etc.) installed. HANDWRITTEN, "PEN AND INK" FORM SUBMISSIONS WILL NOT BE ACCEPTED OR PROCESSEDCompleted forms should be saved in PDF format and sent as an email attachment to REGISTRAR@BMES.ORG no later than 10/02/2019 at 11:59pm (Eastern Time). FORMS SUBMITTED AFTER 10/02 WILL NOT BE ACCEPTED. FORMS SUBMITTED IN ANY FORMAT OTHER THAN A .PDF FILE (e.g. .DOC, .GIF, .JPEG) WILL NOT BE OPENED. SUBMISSIONS THAT HAVE BEEN PRINTED & SCANNED, COPIED, PHOTOGRAPHED AND/OR SCREENSHOTTED WILL NOT BE PROCESSED. 

NOTE-- Download the PDF file before completing it--DO NOT TRY TO FILL IT OUT USING YOUR WEB BROWSER'S PDF VIEWER. Online PDF viewers don't always save an editable/fillable file's data when it has been entered directly on-screen of the browser window, even when you save the file after filling it out. Be sure to download and open the form in a PDF editing software prior to completing it to avoid having this happen. 

To download the form, right click the link below, select "Save Link as" and choose a place on your computer where you can easily find the saved file. Hit "save" and then minimize or close your web browser window--do not fill the form out from within your web browser. Find and open the downloaded file directly from the location on your computer that you saved it to. By default, it should open in your computer's PDF viewer or editing software, which you will then use to fill out the form electronically by typing your information into each of the appropriate form fields within the PDF. When you have completed the form, be sure to save the file one more time before closing it out and submitting it.


FORM UNAVAILABLE - PRE REGISTRATION IS NOW CLOSED